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All participants must register for the iaSU2016 Japan conference and are responsible for their own travel/lodging expenses and registration fees. Note that you will not be able to participate in the conference if your registration fees are not paid or if we are unable to confirm full payment.
The following are the registration fees, which will only be accepted in Japanese yen:
|Registration Type||Early Registration||On-Site Registration|
By June 3, 2016
|Regular Participant *1||30,000JPY||45,000JPY|
|iaSU Member *1 *2||25,000JPY||40,000JPY|
|University Student *1 *3||15,000JPY||30,000JPY|
|Accompanying Person *1*4||20,000JPY||35,000JPY|
By June 3, 2016
|Nara 1-Day Bus Tour on July 18 (Round-trip from Mukogawa Women's University) *5||5,500 JPY|
*1 Registration fees for participants include the cost of the proceedings (USB flash drive), lunch, reception, and dinner.
*2 An "iaSU Member" refers to a person from Bahcesehir University or Mukogawa Women's University.
*3 A Student ID must be presented at the registration desk onsite.
*4 Only one accompanying person is allowed per registrant. Such persons must register as a "Regular Participant, an "iaSU Member," or a "University Student."
*5 Early Registrants may attend the optional Nara 1-Day Bus Tour by paying an additional fee of 5,500 JPY by June 3, 2016. The tour fee includes temple admissions, a boxed lunch, and bus fare.
Authors and co-authors of extended abstracts may participate in the conference if they register, not as an accompanying person, but as a regular participant, an iaSU member, or a university student.
Furthermore, to be included in the conference session program, first authors should pay the early registration fees by June 3rd.
Payments can only be made through bank transfer.
Click here for the bank transfer information.
Please note that you are responsible for any bank charges incurred during money transfers. When remitting money overseas, the remitting bank in your country and the receiving bank in Japan will separately charge fees, and any intermediary banks involved may also charge additional fees. Such fees typically range from 4,000 to 10,000 JPY per transaction. Please pay all the necessary bank fees that may be charged by the banks involved. If the amount we receive after the bank charges have been deducted is less than the correct amount, we will charge you again for the deficit. Thank you for your understanding.
Receipts will be issued at the registration desk onsite.
Required Documents for Visa Application
We will prepare the required documents for visa applications for authors and co-authors (whose abstracts are accepted) and their accompanying persons.
If you require a visa, please let us know as soon as possible. After sending the notification of the acceptance of extended abstracts and after we are able to confirm your full payment of the early registration fees by June 3rd, we will issue the required documents for visa applications. Note that we will not issue documents if you are not an accepted author or if we are unable to confirm the full payment by June 3rd.
We will prepare documents based on the "Visa Application Procedures, Short-Term Stay," required by the Ministry of Foreign Affairs of Japan. Please refer to the following website for more information: http://www.mofa.go.jp/j_info/visit/visa/index.html. We also strongly recommend that you contact the Japanese Embassy or Consulate-General in your country in advance to verify visa conditions and requirements.
We reserve the right to review and refuse any submitted documents depending on their contents.
Furthermore, we take no responsibility for visa rejections or any costs incurred in case of visa rejections, including registration fees, bank transfer fees, airfares, hotel charges, and so forth. Regarding the cancellation of registration, follow the "cancellation and refund policies."
Cancellation and Refund Policies
Cancellation of registration is accepted by e-mail to the iaSU2016 JAPAN Steering Committee at firstname.lastname@example.org. The refund amount will be determined as follows, depending on the date on which the e-mail is received:
Cancellation by June 30, 2016, Japan time:
- Full refund*1 of registration fees.
*1 The amount remaining after deducting bank transfer fees from the registration fee will be transferred to your bank account.
Cancellation on or after July 1, 2016, Japan time:
- No refunds.